Director of Administration

Employment Type
Full-time
Position Type
Administrator
Salary
$75,000 - $85,000
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The Director of Administration plays a central role in the success of The National Theatre Foundation’s (NTF or Foundation) operations. The core responsibilities include (i) manage day- to-day financial processes and bookkeeping for the Foundation (a 501(c)(3)); (ii) oversee the annual budget; (iii) process payroll through ADP; (iv) oversee HR operations such as internal hiring processes and employee benefits plan management and (v) other duties as may be assigned.

This is a full-time, exempt position, located in Washington, DC, with a hybrid work schedule.

This position reports directly to the Executive Director.

PRIMARY RESPONSIBILITIES
Financial Management (55%):

  • Process all invoices, track payments, and maintain QuickBooks Online.
  • Process payroll through ADP and keep up with required withholding requirements.
  • Prepare regular financial reports for the Board’s Finance Committee and quarterly Board meetings.
  • Lead meeting of the Board’s Finance and Audit Committees.
  • Work with the Executive Director to develop financial plans, strategic plans, and ensure entity-wide operational compliance.
  • Manage the annual audit, Form 990 preparation, and Cultural Data Profile report.
  • Work with the Executive Director to create the annual budget.
  • Coordinate NTF’s investment strategy.
  • Work with the Development Team to set fundraising goals and develop materials for grant reporting requirements.


HR (35%):

  • Coordinate hiring process for new staff as needed, including drafting job descriptions, reviewing application materials, conducting interviews, and processing new hire paperwork.
  • Serve as the point-of-contact for all NTF benefit plans.
  • Advise and implement improvements to NTF’s policies and procedures.
     

Other Operations (10%):

  • Maintain all compliancy requirements for NTF to keep its non-profit status.
  • Manage the annual insurance renewals and determine adjustments to policies to meet insurance needs.
  • Oversee Board and Committee meetings calendar, providing support for meetings which may include scheduling meetings, preparing materials, and taking minutes.
  • Manage periodic website updates.


EXPERIENCE AND SKILLS

  • BS in a related field.
  • 3 - 5 years of experience with non-profit financial management.
  • 3 years of experience with bookkeeping and budget planning.
  • Experience with QuickBooks Online.
  • Attention to detail.
  • Self-starter with strong organizational skills.
  • Ability to translate financial concepts to the Board.
     

APPLICATION INSTRUCTIONS
Please submit a résumé and letter of interest highlighting relevant experience to
jobs@nationaltheatre.org. No phone calls please.